TheSoul Publishing is one of the world’s most popular online media companies. We create entertaining, positive, and original content — including videos, articles, animations, and music — for our 2 billion followers on platforms such as 5-Minute Crafts, Bright Side, and 123 GO!
We’re looking for a highly organized and detail-oriented Licensing Coordinator to join our Licensing team. This role is crucial in supporting the operational and administrative functions of our licensing direction. If you enjoy building and optimizing processes, love ticking things off checklists, and have a sharp eye for detail, you might be our next Licensing Admin King or Queen!
Job responsibilities:
Process Management
- Document, maintain, and update licensing-related workflows and processes.
- Identify opportunities to improve and streamline existing processes for efficiency and clarity.
- Ensure all stakeholders have a clear understanding of the processes.
Licensor Support
- Handle routine tasks such as onboarding/offboarding licensors.
- Monitor and track work statuses to ensure smooth flow and no blockers.
- Audit reports for inconsistencies (e.g., unusual tag combinations, stuck items, etc.).
Administrative & Organisational Support
- Address and resolve organisational and administrative queries related to licensing production.
- Verify and maintain the accuracy of business unit data across various BI reports.
- Collaborate with cross-functional teams to resolve discrepancies.
Financial Reporting & Partner Communication
- Prepare and send financial reports to partners.
- Manage invoicing: receive, review, and submit invoices for payment.
- Track payment processes and ensure timely resolution of any delays or issues.
Requirements:
- 2+ years in a coordinator, operations, or administrative role (media, licensing, or content production experience is a plus).
- Strong organizational and documentation skills.
- Process-oriented mindset with a proactive approach to problem-solving.
- Excellent communication skills and stakeholder management abilities.
- Proficiency in tools like Excel/Google Sheets.
- Ability to juggle multiple tasks with attention to detail and deadlines.
What we offer:
- Full-time
- Remote
- Opportunity to be part of an international team that creates engaging and innovative content.
- Access to 800+ internal educational courses and materials, individual training programs, and internal expertise hubs.
We appreciate your interest in our job vacancies and the company. Your CV will be reviewed carefully by our team, and if we are ready to move forward with your application, one of our recruiters will contact you and explain the subsequent steps.
TheSoul Publishing is an equal opportunity employer, and we are committed to creating an inclusive environment for all employees. We celebrate diversity and do not discriminate based on race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status, or any other characteristic protected by law. We care for the privacy of our candidates, and all the data you provide to us is maintained, protected, and confidential.