Job responsibilities:

Project Coordination & Execution

• Own the day-to-day execution of project plans, timelines, and task tracking
  Coordinate deliverables and schedules across creative, strategy, and account teams
• Support production logistics, content delivery, and report preparation
• Track project milestones and flag delays or blockers to relevant leads

Operational Support

• Coordinate with Finance/Operations to arrange payments, contracts, and invoices
• Help source and onboard freelance talent or external vendors alongside the Creative Producer & HR
• Maintain shared workspaces (e.g., Notion, Asana, Google Drive) with up-to-date documentation and timelines

Team Communication & Workflow Management

• Schedule and lead internal project check-ins and production syncs
• Create and distribute meeting agendas and post-meeting action items
• Ensure each stakeholder is informed, aligned, and supported
• Organize the reporting process: compile data, coordinate inputs, ensure timely approvals, and deliver to the stakeholders

Risk & Issue Management

• Proactively identify project risks or resourcing issues and escalate them with context and solutions
• Help troubleshoot operational bottlenecks and ensure continuity across phases

Knowledge & Process Management

• Own documentation and archiving of project materials and lessons learned
• Assist in developing and improving production templates, workflows, and internal guides

Requirements:

Who You Are

• A strong communicator who keeps things moving and people informed
• Obsessed with structure, clarity, and clean documentation
• Proactive, flexible, and solution-oriented
• Comfortable coordinating across creative, strategic, and client-facing teams
• Passionate about supporting great work without being in the spotlight

Qualifications

• 2–4 years of experience in project coordination or project management, ideally in a creative or marketing agency
• Fluent English is required
• Experience working in fast-paced, cross-functional environments
• Familiarity with creative production and social media workflows

Familiarity with tools like Asana, Frame.io, Canva, Google Workspace, etc.

What we offer:

• Flexible, remote work with the opportunity to work wherever you want and choose your exact working time
• Creative vibes and an international team: 90% of company employees are creators who work from 70+ countries and make awesome positive content for millions of followers worldwide;
• Grow, develop, study: 800+ trainings and materials in our internal academy, individual educational courses, transparent knowledge sharing within the company, constant feedback from the manager, no limits to launching new initiatives;

• A tech-savvy approach and carefully structured processes: no bureaucracy, an ecosystem friendly to new ideas, transparent task management, asynchronous communication (fewer meetings and more thoughtful written communication).

We appreciate your interest in our job opportunities and our company. Our team carefully evaluates each application to identify the most suitable candidates for the role. Due to the high volume of applications received, we may not be able to respond to every applicant. However, if your qualifications align with our requirements, we will contact you to discuss the next steps in the selection process.

TheSoul Publishing is an equal-opportunity employer, and we are committed to creating an inclusive environment for all employees. We celebrate diversity, and we do not discriminate based upon race, color, religion, gender, gender identity, national origin, citizenship, age, disability, sexual orientation, marital status or any other characteristics protected by law. We care for the privacy of our candidates, all the data you provide to us is maintained, protected and confidential.